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Instructions for the Time Allocation Survey (TAS)

The webpages which provide an overview of TRAC and TAS as well as both TAS Guidance and system guidance can be found here.

  • Access to the on-line TAS diary is managed through SSO so should not require you to log in.

  • From the TRAC page, click 'My Timesheet’s to see a list of the time sheets you are required to complete. There is a button under ‘Status’ check takes you into each timesheet.

  • Each form shows activities under the main headings: Teaching; Support to Teaching; Research; Support to Research; General Support and Scholarship; Other; Other Clinical Services and Leave.

  • Complete the percentage of your time (using either the arrows or by typing in the box) spent on any of the activities on the timesheet.

  • If an activity is split across categories, where possible proportionally allocate this to each relevant category e.g. a research meeting with RA’s, PGR’s and UG may require to be split across the 3 categories of TCH, RPG plus the relevant funded grant.

  • Click 'Submit' after you have entered any information. This will save whatever is in the timesheet at that point. You can then return to the timesheet later to add more hours or make changes. If you do not click Save then the data will be lost once you close the timesheet.

  • To make a final submission, click 'Completed' box. If you do not tick the 'Timesheet is complete' box, then you will be recorded as not having completed the TAS for that period. Information may be saved but not submitted until this box is ticked.

  • If you wish to make further changes and re-submit after this point you can make changes, then Save, and click ‘Completed’ box again.

  • You are free to complete the form at your convenience at any time during the collection window at the end of the period the survey is covering. Your survey must be submitted within 4 weeks.

  • Use your browser's "Back" function to return to the TRAC homepage.

For any technical issues or problems with access to the TAS please contact Hamish Lawson in BI hbl@st-andrews.ac.uk

For problems with Grant codes or TRAC activity definitions please contact Eloise Campbell in Finance trac@st-andrews.ac.uk